Full job description

Join our esteemed Corporate and Business Law Group and experience working closely with our experienced team! With a focus on meeting deadlines and managing tasks, you will play a crucial role in delivering exceptional results. If you are looking for an inclusive environment that will play to your strengths, matched with meaningful work, we want to meet you!

As our ideal candidate, you will be responsible for a diverse range of tasks including:

• Assisting with administrative tasks as supervised by our Lawyers, including document preparation, and digital filing.
• Managing incoming calls from new clients, preparation of client intake forms, communication to Lawyers, follow-up, conducting conflict searches, preparing precedent letters to clients, and managing file openings.
• Managing the closed file process, including returning original documents to clients as required.
• Billing: Preparing Accounts Receivable letters for Lawyers and mailing to clients with billings on a timely basis.
• Updating client contact information in our document management system.
• Assistance with process improvements and efficiencies.
• Research and other projects as assigned.

About You:

We are looking for candidates with the following education, experience, and attributes:

• Legal Assistant, Law Clerk or Office Administration Diploma (or equivalent).
• A minimum of 1 year experience providing support in a professional office.
• Demonstrated organizational skills.
• Strong software skills, including MS Office, practice management software, and document management software.
• Eagerness to learn and embrace to emerging technologies and workflow practices.
• Strong focus on providing exceptional customer service taking pride and confidence in your work product.
• Proven commitment and ability to work as part of a team, as well as independently, with excellent interpersonal skills.
• Highly developed communication skills, verbal and written.
• Strong time management skills and keen attention to detail.
• Demonstrated willingness to take initiative and be proactive in finding solutions.

About Us:

Cunningham Swan LLP is one of southeastern Ontario’s leading full-service firms. We take great pride in finding and retaining top talent who are passionate about their work. We reward our people for their valued contributions with a competitive compensation package, including generous vacation and leave policies. We protect them with robust benefit plans, which include a pension plan, parental leave top-up pays, paramedical coverage and a health care spending account. We provide a supportive and inclusive work environment in a beautifully restored historic building in one of Ontario’s most livable waterfront cities.

Still not convinced. Check out what our current staff and lawyers have to say about life at Cunningham Swan here.

Cunningham Swan is an equal opportunity employer. We welcome and encourage applications from people with disabilities and diverse backgrounds. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Types: Full-time, Permanent

Pay: $44,000.00-$52,000.00 per year

Benefits:

• Company pension
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Kingston, ON K7L 1A3: reliably commute or plan to relocate before starting work (required)

Work Location: In person