Book Keeper / Office Assistant

Nom d'entreprise Tara Natural Foods
Lieu Kingstson
Date d'affichage avril 26, 2017
Vérification judiciaire / Criminal Record Check Oui / Yes
Permis de conduire / Driver licence Non / No
Personne contact / Contact Person Charlotte Thompson , General Manager
Publiée jusqu'au / Advertised until July 07 2017
Bénéfices / Benefits Oui / Yes
Catégorie / Category Administration / Finances
Telephone / Fax 613 546 4439/613 546 1792
Site web / Website www.taranaturalfoods.com
Comment postuler / How to apply Par courriel / By Email, En personne / In Person
Adresse / Address 81 Princess Street,
Courriel / Email vitamins@taranaturalfoods.com
Véhicule personnel / Own vehicule Non / No
Province Ontario
Salaire / Rate $ 16.00- $18.00 per hour depending on level of experience
Éducation / Education Collège / College
Horaire / Hours approx 32
Date de début / Start Date immediate
Type d'emploi / Type of job Temps partiel / Part Time

Description

 BOOK KEEPER/OFFICE ASSISTANT

Reports to : General Manager

Book Keeping Duties
  • Book keeping, bi-weekly payroll, daily cash reconciliation, accounts receivable and payable,
  • Monitor office supply levels and reorder as necessary
  • Pay supplier invoices in a timely manner
  • Take all reasonable discounts on supplier invoices
  • Pay any debt as it comes due for payment
  • Issue invoices to customers
  • Collect sales taxes from customers and remit them to the government
  • Ensure that receivables are collected promptly
  • Record cash receipts and make bank deposits
  • Maintain the petty cash fund
  • Monitor bank accounts daily
  • Assemble information for external auditors for the annual audit
  • Maintain an orderly accounting filing system
Office Assistant Duties

( Duties to include those listed below but not limited to )

  • Answer phones and transfer to the appropriate staff member
  • Take and distribute accurate messages
  • Greet public and clients and direct them to the correct staff member
  • Coordinate messenger and courier service
  • Receive, sort and distribute incoming mail
  • Monitor incoming emails and answer or forward as required
  • Prepare outgoing mail for distribution
  • Fax, scan and copy documents
  • Maintain office filing and storage systems
  • Update and maintain data bases such as mailing lists, contact lists and client information
  • Retrieve information when requested
  • Update and maintain internal staff contact lists
  • Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
  • Type documents, reports and correspondence
  • Organize travel arrangements for staff
  • Co-ordinate and organize appointments and meetings
  • Assist with event planning and implementation
  • Monitor and maintain office supplies
  • Ensure office equipment is properly maintained and serviced
  • Perform work related errands as requested such as going to the post office and bank
  • Keep office area clean and tidy
Key Competencies
  • organization and planning skills
  • work management and prioritizing skills
  • verbal and written communication skills
  • problem solving ability
  • attention to detail
  • accuracy
  • flexibility
  • reliability and team work
Education and Experience

 

  • Business College Accounting Certificate Training
  • 5 years previous office experience and book keeping  required
  • Highly proficient in Quick Books with 3 years of experience
  • Competent computer skills including MS Office or equivalent
  • Strong internet skills including use of e-mails, group messaging and data collection

Compétences & Expériences/ Skills & Experience

organization and planning skills
work management and prioritizing skills
verbal and written communication skills
problem solving ability
attention to detail
accuracy
flexibility
reliability and team work

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